Bursar's Office
Explanation of Special Fees
Staff / Phone Number / Location
Q & A Pertaining to the Bursar's Office
Withdrawal and Refund Policy

Bursar's Office
The Bursar’s office provides productive and competent support services needed to expedite the goals and objectives identified within the area of Fiscal Affairs, particularly as they relate to Fiscal Affairs acquisition of financial resources from tuition and fees and other miscellaneous sources. The Bursar’s office also provides appropriate support services in the Bookstore and campus Post Office.

Shaw University’s administration determines the cost of education at the University by maintaining and providing tuition, room, board and other essential services at the lowest cost consistent with satisfactory service for the student body.

Books and supplies, personal items, clothing, travels are not provided by the University but should be included in a students estimated cost per year for attendance.
Shaw University does reserve the right to increase the total cost of tuition and other services as the cost of adequately providing these services increase.

EACH COST PRESENTED IS BASED ON ESTIMATED EXPENSES FOR THE 1999-2000 ACADEMIC SCHOOL YEAR AND SUBJECT TO CHANGE. EACH COST PRESENTED IS BASED ON ESTIMATED EXPENSES FOR THE 1999-2000 ACADEMIC SCHOOL YEAR AND SUBJECT TO CHANGE.

Explanation of Special Fees
Application fee
First time applicants are charged a fee of $25.00 for applications.
Readmit students are charged a fee of $10.00 for applications.

Dormitory Damage/Key Deposit
All new students (freshmen or transfer) are required to pay a dormitory damage fee of $100.00 and a key deposit of $20.00.

The above deposits are refunded when a student withdraws or graduates from the University provided the key is returned and no damage charges have occurred.
Damage and key deposits should be paid `before’ a student arrives on campus.

Telephone Fee
All on-campus students must pay a non-refundable telephone fee of $100.00 per semester.

Mail box Fee
All on-campus students must pay a non-refundable mail box fee of $12.50 per semester.
Telephone & Mail box fees are not optional; Students who reside on campus are required to use the telephone and mail service provided by the University.

Books
Books are a mandatory requirement for all students. The estimated purchase cost for books is $350.00 per semester.

Transcript Fee
There is a charge of $4.00 for each official transcript that is requested.
Student copies for enrolled students are issued at no cost to the student.

Graduation Fee
All graduating seniors are charged a graduation fee of $75.00. This charge includes the cost of Bachelor’s Cap & Gown and Bachelor’s Degree.

School Insurance
Students enrolled in the Raleigh Regular Program must purchase University insurance at an estimated cost of $100.00 per semester. Students enrolled in the CAPE programs are not required to purchase University Insurance.

Part-time students are not required to purchase University insurance.

Duplicate ID
Initially students are issued a school I D at no cost.
Lost or stolen I D’s are replaced at a cost of $10.00 per replacement.

Duplicate Keys
Lost or stolen keys are replaced at a cost of $75.00 per replacement.
The replacement charge for keys include the cost of having the lock replaced also.

Technology Fee
This fee of $100.00 is for usage of academic computing resources and services which includes computer laboratories, Internet, and email.



Staff / Phone Number / Location
Location: First Floor, Tyler Hall Bldg.
Bursar: (919) 546-8227
Student Account Receivable Manager: 546-8228
Cashier: 546-8229

Location: Bottom Floor, Student Union Bldg.
Marty Gass, Manager, Bookstore: 546-8225
Manager, University Mailroom: 546-8245

Q & A Pertaining to the Bursar's Office
Q. How much does it cost to attend Shaw University?
A. Refer to Fees

Q. Are students required to pay the full cost `before’ they register?
A. All students are advised to apply for financial assistance early enough to have awarded amounts deducted from the total cost at the time of registration. Students are required to pay one-half of the cost not covered by financial aid at the time of registration. The remaining balance must be paid within thirty days of registration.

Q. What type of payment options are available to students who do not qualify for financial aid?
A. Students who do not qualify for financial aid are offered the following options:
- Option 1: Pay one-half of the total semester cost due at the time of registration
   and receive a thirty-day deferment for the remaining balance.
- Option 2: Apply for a monthly installment plan through AMS (Academic Management
   System).
AMS operates on a ten-month payment schedule with the first payment due the month of June. Students who wait until August to sign up with AMS will be required to bring current any payments due for the period.

Q. What is AMS?
A. AMS is a financial management company who in agreement with Shaw University will arrange for a students remaining balance owed to be paid in monthly installments through their agency for a small enrollment fee.
Student payments are mailed directly to AMS who in turn will send the payments to Shaw for credit to the students account.

Q. How much does it cost to sign up with AMS and how can they be contacted?
A. The enrollment fee for AMS is $50.00 (fifty dollars) per applicant. The number for AMS is 1-800-635-0120.

Q. How often will I receive a statement of my account from the University?
A. Student statements are mailed to their home address at least three times per semester. Statements of a student’s account may be generated and issued at any time during The semester per the students request.

Q. Whom should a student contact to inquire about a statement or payments?
A. Always feel free to contact the Bursar’s Office.

Q. Does the University accept credit card payments?
A. Yes, the University accepts MasterCard and Visa.

Q. How much should be set aside for the purchase of books?
A. The estimated cost for books per semester is $350.00.

Q. What are the options for purchasing books?
A. Books must be paid for at the time of purchase. Students who are eligible for financial assistance to cover the cost of books may be issued a book voucher to purchase books.

Q. What is a book voucher?
A. A book voucher is a type of payment document issued to those students who have enough financial aid awarded to cover the cost of books. Book vouchers are issued for the amount of aid remaining after cost deductions are calculated.
Each students account will only be charged for the amount of monies that are used for the purchase of books and other necessary supplies.

Q. If for some reason a student has to leave school, will there still be a charge?
A. If a student leaves `during’ the withdrawal period and submit an `Official withdrawal form’, a percentage of the original amounts will be charged. Students who fail to submit an official withdrawal form, will be charged the full amount due. Students who leave after the withdrawal period, will be charged the full amount due.
Students who withdraw from the University as a result of `Suspension or Dismissal will be charged the full amount due.



Withdrawal and Refund Policy
Students wishing to withdraw from Shaw University should notify in person the Director of the Counseling Center. A "Notice of Withdrawal Form" must be submitted to the Registrar. Completion of this form is required if the student desires to qualify for a REFUND on monies paid to the University. Calculation of refunds or tuition adjustments is based on the students’ LAST DATE of ATTENDANCE.

A student may receive a 100 percent refund for the Fall and Spring terms for TUITION, ROOM AND BOARD, AND MISCELLANEOUS FEES, withdrawal occurs prior to the first day of classes. Otherwise, refunds will be made as follows:

- First Week 80 Percent Refund
- Second Week 60 Percent Refund
- Third Week 40 Percent Refund
- Fourth Week 20 Percent Refund
- After Fourth Week NO REFUND

The refund for the summer term is 75% during the first week, with NO REFUND after that period.A student is eligible for a refund after all charges and aid have been posted to the student’s account. Refunds are calculated `after’ all adjustments have been completed.

There is no refund of TUITION, ROOM AND BOARD, OR MISCELLANEOUS fees for students who withdraw from the University as a result of suspension or dismissal.