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Submit an Internal Project Request 

How can we help you?


Send us a press release, web story, or media advisory to share with our community via the website, email newsletter, and social media.


Schedule an event on campus and post on the University Calendar. Events are shared via the website, email newsletter, and social media.

Other Requests

Submit here for website changes, print design projects, live streams, and more.

To submit a Project Request, you must be a Faculty or Staff member at Shaw U.

External organizations should contact the Public Relations and Marketing Department via e-mail:

All projects and events request must be booked a minimum of 30 business days prior to the project due date and event/activity.

Any special event or communications request submitted less than 30 business days in advance must request and obtain written approval to proceed from the VP of Institutional Advancement.

Design/ Web Process

Please have your content written, reviewed and approved by all stakeholders prior to submitting a request.


Create your content & share with all stakeholders for review and approval



Submit a design request

Provide pre-approved content, including text and images


Create initial design with the approved content

Run spell check

Send to campus client

Review #1

Campus client and all stakeholders review design and provide feedback*


Make Edits. Run spell check

Send to campus client for final review

Review #2

Campus client and stakeholders sign off on design


Send file to print 


(or provide file to stakeholders)



Tasks for campus representative


Tasks for University Communications & Marketing

*Critical changes include date/time changes since submission, major errors in information, etc. Minor changes such as spelling errors, missing punctuation, etc. should be caught in step 4.

This Week at Shaw  University Announcements Newsletters

University Communications & Marketing regularly sends a weekly and biweekly email newsletter to our campus community.

All requests or directives for newsletter should be sent at least two weeks in advance, unless the correspondence is an emergency that requires immediate attention and action.

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